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THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
April 27, 2021
Approval of Minutes
February 23 2021
Treasurer's Report
Financial Activity through March 31, 2021
President's Report
February, 2021
March, 2021
Committee Reports
Executive
Building
Long Range Planning
Pension
Friends of Ferguson Library
Old Business
2021-2028 Capital Budget Update
2021-2022 Operating Budget
Other
New Business
ARPA Grant
Auditor’s Management Letter
Fine Policy
Novel Affair Results
Banking Resolution
Other
Executive Session
Date of Next Meeting:
June 15, 2021 (Tuesday) 4:30 p.m.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
Event
A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - April 27, 2021
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on April 27, 2021. The meeting was held online using the Zoom online meeting software.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2021-04-27
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustess.044
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
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THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
February 23, 2021
Approval of Minutes
December 8, 2020
January 6, 2021
Treasurer's Report
Financial Activity through January 31, 2021
President's Report
December, 2020
January, 2021
Committee Reports
Executive
Development
Long Range Planning
Pension
Ferguson Library Foundation
Friends of Ferguson Library
Old Business
2021-2028 Capital Budget Update
2021-2022 Operating Budget
Other
New Business
Collection Development Policy
Other
Executive Session
Date of Next Meeting:
April 27, 2021 (Tuesday) 4:30 p.m.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
Event
A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - February 23, 2021
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on February 23, 2021. The meeting was held online using the Zoom online meeting software.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2021-02-23
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees.043
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The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
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THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
January 6, 2021
•
Presentation of Auditors Report for Year
Ending June 30, 2020
•
Review of Proposed Operating Budget
for 2021-2022
•
Executive Session
•
Date of Next Meeting:
▪ February 23, 2021 (Tuesday) 4:30 p.m.
�
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THE FERGUSON LIBRARY
MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
January 6, 2021
Present:
Board Members: A. Livingston (Chair); E. Bromley; S. Frederick; R. Granata;
M. Hyman; S. Kim; S. O’Shea
Citizen Advisers: No Citizen Advisers were present
Staff: A. Knapp; N. Bochicchio; L. Avellar; C. Harper; C. Hubbard; E. Joseph;
S. LaPerla
Guest: Dino Reda of Van Brunt DuBiago & Company
The meeting was called to order and was held via zoom.
Mr. Reda presented a draft of the auditor’s report as of June 30, 2020. He said the
report contained an “unqualified opinion”. He reviewed the financial statements
contained in the report and the accompanying notes. A motion made by Ms. Bromley
and seconded by Mr. Kim to accept the report was approved.
Ms. Knapp presented the proposed operating budget for 2021-2022 for submission to
the Mayor. It calls for $8.975 million of funding from the city, a 4% increase over current
funding. A discussion followed on the defined benefit plan expense as presented in the
proposed budget. Ms. Knapp explained that the amount used is the actuarial
recommendation for plan funding for fiscal 2022. It was suggested that the “pension
expense” (net periodic benefit cost) is the true cost of the plan, which Mr. Bochicchio
said is $992,161 for 2020-2021 as recently determined by the actuary. It was agreed to
use this amount as the budgeted pension expense for 2021-2022. The recommendation
was that this amount be used for the 2021-2022 operating budget and that the employer
contribution to the plan be made as a balance sheet entry. Further, it was suggested
that depreciation expense be added to the operating budget, which is estimated to be
$796,000 for FY 2022. It was agreed that the city would not fund the library to the level
of these additional expenses, however, it should know what the true cost of the library’s
operation is. With these changes to the proposed operating budget for 2021-2022, a
motion made by Mr. Frederick and seconded by Mr. Granata to adopt the 2021-2022
operating budget, was approved.
There being no further business, the meeting was adjourned.
Robert J. Granata
Secretary
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
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The nature or genre of the resource
Event
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The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
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A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Participants
Names of individuals or groups participating in the event
<strong>Board Members:</strong> A. Livingston (Chair); E. Bromley; S. Frederick; R. Granata; M. Hyman; S. Kim; S. O’Shea<br /><br /><strong>Citizen Advisers:</strong> No Citizen Advisers were present<br /><br /><strong>Staff:</strong> A. Knapp; N. Bochicchio; L. Avellar; C. Harper; C. Hubbard; E. Joseph; S. LaPerla<br /><br /><strong>Guest:</strong> Dino Reda of Van Brunt DuBiago & Company
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - January 6, 2021
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on January 6, 2021. The meeting was held online using the Zoom online meeting software.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2021-01-06
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees.042
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
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THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
December 8, 2020
Approval of Minutes
October 20, 2020
Treasurer's Report
Auditor’s Report as of June 30, 2020
Financial Activity through November 30, 2020
PPP Loan Status
President's Report
October, 2020
November, 2020
Committee Reports
Executive
Development
Long Range Planning
Pension
Personnel
Friends of Ferguson Library
Old Business
2021-2028 Capital Budget
Tenant Lease
Strategic Planning – Innovation Builders
Other
New Business
2021-2022 Proposed Operating Budget
Other
Executive Session
Date of Next Meeting:
February 23, 2021 (Tuesday) 4:30 p.m.
�
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Text
THE FERGUSON LIBRARY
MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
December 8, 2020
Present:
Board Members: A. Livingston (Chair); E. Bromley; R. Granata;
M. Hyman; S. Kim; P. Morrow; S. O’Shea; S. Vidan
Citizen Advisers: S. Arnold; R. Baron; T. Bartley; J. Block; T. Cassone; T. Cheng;
S. Duarte; C. Ernst; D. Kooris; T. Lucero; R. Mercede
Staff: A. Knapp; N. Bochicchio; L. Avellar; C. Harper; C. Hubbard; E. Joseph;
S. LaPerla;
The meeting was called to order and was held via zoom.
Minutes
A motion to approve the minutes of the Board of Trustees meeting of October 20,
2020 was made by Ms. Bromley, seconded by Mr. Hyman, and approved.
Treasurer’s Report
The results of financial operations through November 30, 2020 was presented by
Mr. Bochicchio. He also said that First County Bank has reported that the
library’s application for forgiveness of the PPP loan has received preliminary
approval by the bank. It will also need to receive SBA approval.
President’s Report
Ms. Knapp reported that the preliminary proceeds of the Ann Sexton gift will be used
to purchase new furniture for the board room. She also announced that Marissa
Bucci, a librarian in the Youth Services Department, has been appointed to the ALA
Award Committee for Children’s Literature, and that another Youth Librarian,
Stephen Zampino, has been appointed to the ALA 2022 Geisel Award Committee.
She also reported that circulation of printed books is lower this year, but e-book
circulation is up compared to last year. She added that virtual programming is higher
this year compared to in-person programming last year when additional viewings of
recorded content is added.
Executive Committee
Mr. Livingston said that the Executive Committee met via zoom on December 8,
2020 and reviewed the matters on the Board of Trustees agenda. Draft minutes of
this meeting were distributed through email prior to the board meeting.
�Ferguson Library Board Minutes
2
December 8, 2020
Development Committee
Ms. Avellar reported that the community appeal has already produced $63,000 in
proceeds. She also said that it has been decided that A Novel Affair will be a virtual
event this year, which will undoubtedly suppress revenue. How to keep the
President’s Council, introduced last January, going in a virtual world is being
discussed.
Long Range Planning Committee
Ms. Knapp said the upcoming Strategic Plan is being developed. She said that a
website developer will be selected soon to create a new site for the library. It will
be a four-to-five-month process and will include a corporate identity element. In the
meantime, a survey of library users will be conducted to see how and why the
community uses the library.
Ms. Knapp concluded by saying that the report on the Innovation Builders program
conducted for the Board and staff will be provided in January.
Pension Committee
Mr. Granata reported that the Pension Committee met on December 3, 2020 and
reviewed Wells Fargo’s investment report and the actuarial valuation. The actuary’s
recommendation funding for fiscal year 2022 is $389,000, a considerable increase
over 2020-2021 funding. A Third Amendment to the pension plan, to provide
another opportunity for plan participants to transfer their accumulated benefit to a
401a pan, was considered by the committee and is being presented to the Board of
Trustees. A motion made by Mr. Kim and seconded by Mr. Granata to adopt the
amendment was approved. Finally, Mr. Granata reported that the ICMA 403b plan
will be reintroduced to the staff.
Personnel Committee
The work of the employees’ EDI Council was discussed by Ms. Hubbard. Ms. Knapp
said this activity is also being reviewed by the Personnel Committee.
Friends of Ferguson
Ms. Ernst said that the Friends are conducting a membership drive and are
discussing a virtual fundraising event to replace the in-library mini-golf event of the
past few years. The book shop staff and committee are looking into an e-commerce
possibility.
Tenant Lease
Ms. Knapp reported on the Winfield Coffee operation, which has suffered a
significant falloff of business. A motion was made, seconded and approved to
accept $2,000 per month in rent, plus utility cost reimbursement, through March
�Ferguson Library Board Minutes
3
December 8, 2020
2021. Ms. Knapp said that the situation will be reviewed again with the tenant in a
few months to see if a longer term arrangement can be achieved.
Innovation Builders
Ms. Knapp said she is meeting with Jennifer Esposito on the feedback from the
Innovation Builders sessions held with the Boards and staff of the library in
November. Ms. Esposito is preparing a report for all the participants in January, and
programs will be developed to use the data going forward.
South End Branch
Ms. LaPerla reported that the improvement plan for the South End Branch is nearly
complete, and the furniture will be ordered shortly.
Operating Budget
Ms. Knapp presented the proposed operating budget for 2021-2022. The request
needs to be submitted to the city in January. After discussion, it was decided to
defer consideration of the budget to a special meeting in January.
Harry Bennett Branch
Ms. Knapp reviewed a lighting upgrade plan for the Harry Bennett Branch which will
be supported by a grant and financing from Eversource. A motion made by Ms.
Bromley and seconded by Mr. Frederick to accept the Eversource lighting upgrade
plan for the Bennett Branch was approved.
Trustee Resolution
In place of a Board Dinner this year to honor retiring Trustee Tom Cassone, a gift
was presented virtually to him with a signed Trustees resolution that was approved
at the September Board Meeting.
There being no further business, the meeting was adjourned.
Robert J. Granata
Secretary
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
Event
A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Participants
Names of individuals or groups participating in the event
<strong>Board Members:</strong> A. Livingston (Chair); E. Bromley; R. Granata; M. Hyman; S. Kim; P. Morrow; S. O’Shea; S. Vidan<br /><br /><strong>Citizen Advisers:</strong> S. Arnold; R. Baron; T. Bartley; J. Block; T. Cassone; T. Cheng; S. Duarte; C. Ernst; D. Kooris; T. Lucero; R. Mercede<br /><br /><strong>Staff:</strong> A. Knapp; N. Bochicchio; L. Avellar; C. Harper; C. Hubbard; E. Joseph; S. LaPerla
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - December 8, 2020
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on December 8, 2020. The meeting was held online using the Zoom online meeting software.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2020-12-08
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees.041
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
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Text
THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
October 20, 2020
Approval of Minutes
September 15, 2020
Treasurer's Report
Financial Activity through September 30, 2020
President's Report
September, 2020
Committee Reports
Executive
Building
Pension
Friends of Ferguson Library
Ferguson Library Foundation
Old Business
COVID-19 Disruptions
Tenant Lease
Union Issues
South End Branch 50th Anniversary Celebration
Other
New Business
2021-2028 Capital Budget Proposal
2020-2021 Citizen Advisers
2020-2021 Committee Appointments
New Member Orientation
Strategic Planning – Innovation Builders
Other
Executive Session
Personnel Matters
Date of Next Meeting:
December 8, 2020 (Tuesday) 4:30 p.m.
�
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Text
THE FERGUSON LIBRARY
MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
October 20, 2020
Present:
Board Members: A. Livingston (Chair); E. Bromley; S. Frederick; R. Granata;
M. Hyman; S. Kim; S. O’Shea; S. Vidan; D. Williams
Citizen Advisers: R. Baron; A. Better-Wirz; J. Block; T. Cassone; S. Duarte;
C. Ernst; D. Kooris; T. Lucero; R. Mercede;
Staff: A. Knapp; N. Bochicchio; L. Avellar; C. Harper; C. Hubbard; E. Joseph;
S. LaPerla;
The meeting was called to order and was held via zoom.
Minutes
A motion to approve the minutes of the Board of Trustees meeting of September
15, 2020 was made by Mr. Frederick, seconded by Mr. Kim, and approved.
Treasurer’s Report
Mr. Kim presented the Treasurer’s Report for the three-months ending September
30, 2020, which included the income statement, forecast for year-end, and a
summary of balance sheet items. He suggested that a review of liquidity, risk, and
other balance sheet items be reviewed.
President’s Report
Ms. Knapp discussed items from her President’s Reports and asked Ms. LaPerla to
review the work on the 2020 Census, Ms. Hubbard to present the Equity Diversity
Inclusion Committee’s Survey, and Ms. Joseph to review the library’s development
of programs like “Facing Racism” and our continued work in that area. Ms. Knapp
then presented the upcoming plan to conduct the “Innovation Builders” program for
the Boards of the Library, Friends, Foundation and staff as a prelude to developing
the next Strategic Plan.
Executive Committee
Mr. Livingston said that the Executive Committee met via zoom on October 20, 2020
and reviewed the matters on the Board of Trustees agenda. Draft minutes of this
meeting were distributed through email prior to the board meeting.
�Ferguson Library Board Minutes
2
October 20, 2020
Building Committee
Mr. Williams said that the Building Committee has reviewed the progress of the
Waterproofing Project and the development of a proposal from Eversource to
replace the lighting at the Bennett Branch with LED bulbs. Work on both these
projects continues.
Pension Committee
Mr. Granata said that the Pension Committee met on October 14, 2020 and
reviewed the performance of defined benefit plan assets with Wells Fargo, the plan’s
investment advisor. It was agreed that a hedge fund on the watch list would be
liquidated. The performance of the funds available to 401a and 403b participants
were reviewed by Hooker & Holcombe, advisor on these plans. A two-month window
was approved to give defined benefit plan participants the opportunity to convert
accumulated benefits to a 401a plan.
Friends of Ferguson
Ms. Ernst said the second outdoor bag sale of the fall produced $700 in revenue.
The Book Shop has embraced e-commerce: the store inventory will be available for
browsing and purchasing online. She also discussed the Friends virtual author talks
and membership drive.
COVID-Disruptions
Ms. Knapp said that while COVID-related illness has been completely avoided by
the staff directly, quarantines due to family member exposures has caused some
staffing shortages. Efforts continue to cross train staff in the event this continues or
gets worse.
Tenant Lease
The Winfield Coffee Shop lease was discussed, and it has been paying partial rent
since May. Business is obviously down. Mr. Cassone will assist management
prepare a lease modification which will be reviewed at the next meeting.
South End Branch 50th Anniversary
Ms. Knapp reported on the South End Branch’s 50th Anniversary celebration on
October 3rd. The event is available on YouTube.
Capital Budget
The Library’s proposed capital budget request for FY 2021 was reviewed. A motion
was made by Mr. Williams, seconded by Mr. Granata, and approved to submit the
budget to the city.
�Ferguson Library Board Minutes
3
October 20, 2020
Other
A list of Citizen Advisers for 2020-2021 was distributed as were assignments for
Board Committees.
Executive Session
A motion to enter into Executive Session for the purpose of discussing personnel
matters was made, seconded and approved. All Citizen Advisers and guests left the
meeting, except for Ms. Knapp and Mr. Bochicchio who stayed at the request of the
Board Chair.
A motion was made, seconded and approved to conclude the Executive Session.
No action was taken.
There being no further business, the meeting was adjourned.
Robert J. Granata
Secretary
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
Event
A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Participants
Names of individuals or groups participating in the event
<strong>Board Members:</strong> A. Livingston (Chair); E. Bromley; S. Frederick; R. Granata; M. Hyman; S. Kim; S. O’Shea; S. Vidan; D. Williams<br /><br /><strong>Citizen Advisers:</strong> R. Baron; A. Better-Wirz; J. Block; T. Cassone; S. Duarte; C. Ernst; D. Kooris; T. Lucero; R. Mercede;<br /><br /><strong>Staff:</strong> A. Knapp; N. Bochicchio; L. Avellar; C. Harper; C. Hubbard; E. Joseph; S. LaPerla
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - October 20, 2020
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on October 20, 2020. The meeting was held online using the Zoom online meeting software.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2020-10-20
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
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English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees.040
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
-
https://www.fergusonlibraryarchive.org/files/original/76f8186c148cd0a58033c486adc05ba4.pdf
97132a7ceba5b8b713f48b04cea1a270
PDF Text
Text
THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
September 15, 2020
Approval of Minutes
June 16, 2020
Treasurer's Report
Financial Activity July 1, 2019 to June 30, 2020
Financial Activity July 1, 2020 to August 31, 2020
President's Report
June, 2020
July, 2020
August, 2020
2019-2020 Annual Report
Committee Reports
Executive
Building
Long Range Planning
Nominating
Pension
Friends of Ferguson Library
Ferguson Library Foundation
Old Business
COVID-19 Disruptions
Tenant Lease
Other
New Business
2020-2025 Trustee Nominations
2020-2021 Officer Nominations
Bank Resolution
Trustee Resolution
LSTA Grant Resolution
South End’s 50th Anniversary Celebration
Other
Executive Session
Personnel Matters
Date of Next Meeting:
October 20, 2020 (Tuesday) 4:30 p.m.
�
https://www.fergusonlibraryarchive.org/files/original/60ddd988aa41f5cff6fd800ede89bb7f.pdf
b4ee83011d55fa3299cc79d34ed902e7
PDF Text
Text
THE FERGUSON LIBRARY
MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
September 15, 2020
Present:
Board Members: D. Williams (Chair); E. Bromley; T. Cassone; S. Frederick;
R. Granata; M. Hyman; S. Kim; A. Livingston; P. O’Brien Morrow;
S. O’Shea
Citizen Advisers: S. Duarte; C. Ernst; E. Larson; D. Kooris; T. Lucero; R. Mercede;
S. Perry; M. Sommer; S. Vidan
Staff: A. Knapp; N. Bochicchio; J. Fulcher Anderson; L. Avellar; C. Harper;
C. Hubbard; E. Joseph; S. LaPerla; E. McKay
Guest: Victor Faugno
The meeting was called to order and was held via zoom.
Minutes
A motion, made by Mr. Granata and seconded by Ms. O’Shea, to accept the minutes
of June 16, 2020 was unanimously approved.
Victor Faugno
The following resolution, made by Mr. Williams and seconded by Mr. Cassone, was
unanimously approved:
WHEREAS, Victor Faugno started his career at The Ferguson Library on
June 1, 1969 as an employee of the Maintenance Department; and
WHEREAS, on November 3, 1987, Victor Faugno was promoted from
General Staff III to General Staff IV, and he was promoted to Building
Services Supervisor on September 21, 1992; and
WHEREAS, as Supervisor of Building Services, Victor Faugno was
responsible for cleaning of the Main Library and maintenance of its
mechanical systems; and
WHEREAS, on July 15, 2020, Victor Faugno completed over 51 years of
continuous service to the library, including nearly 28 years as a
Supervisor;
�Ferguson Library Board Minutes
2
September 15, 2020
THEREFORE, BE IT RESOLVED, that the Board of Trustees of The
Ferguson Library hereby extends its sincerest appreciation to Victor
Faugno for his dedicated service to the library.
Treasurer’s Report
Ms. O’Shea reviewed the reports on financial operations for the year ending June
30, 2020 and the two months ending August 31, 2020, noting variances from the
budget on both reports.
President’s Report
Ms. Knapp discussed the possibility of receiving funds from the Cares Act Grant
through the Connecticut State Library, which would provide funds for supplies and
building improvements. She will continue to monitor and report back on the status of
this funding.
Ms. Knapp then asked Ms. LaPerla to report on the strategic plan goals through
June 30, 2020. The report included the impact of virtual programs and changes in
materials requested. Ms. LaPerla also reported on the redrafting of the Collection
Development Policy.
Ms. McKay discussed a pilot program to provide literacy coaches to students over
the summer. She also reported on attendance at teen programs since the Covid
shutdown.
Ms. Hubbard reported on the work of the Equity Diversity & Inclusion (EDI) Council,
which has worked on developing an awareness of racial issues.
Ms. Anderson said that author Jerry Craft will attend the October 3rd 50th Anniversary
Celebration of the South End Branch.
Ms. Knapp distributed and commented on the library’s 2019-2020 Annual Report.
Executive Committee
The Executive Committee met via zoom on September 15, 2020 and reviewed the
matters on the Board of Trustees agenda. Draft minutes of this meeting were
distributed through email prior to the board meeting.
Building Committee
Ms. Knapp reported on the final stages of the Main Library Waterproofing Project,
and the Eversource proposal to provide a grant and interest free loan to retrofit the
lighting at the Bennett Branch.
�Ferguson Library Board Minutes
3
September 15, 2020
Long Range Planning Committee
Ms. O’Shea reported on the recent meeting of the Long Range Planning committee.
During this upcoming year staff and the committee will begin the work of gathering data
for developing the plan. There was an understanding that during these unusual times
we should focus on short term planning as well as use the extenuating circumstances to
leverage our partnerships with other organizations and demonstrate how we can assist
with their needs. There was a strong feeling that the library could assist those in the
community who are feeling isolated via our different virtual programs.
As we move forward with focus groups, there was consensus that we should be
targeted in our invitations, specifically invite partners like Future 5, B1C, and the Boys
and Girls Club rather than just a general invitation. There was also agreement on the
need to conduct another survey to gauge broadly what the public is looking for from the
library.
Pension Committee
Mr. Granata said that the Pension Committee met on July 20, 2020 and reviewed
the performance of the pension’s investment portfolio.
Friends of Ferguson
Ms. Ernst said that the Friends have been recruiting new members and volunteers.
Plans are being made for the Arts&Crafts book sale and to resume Books for
Babies. The option for online book sales is also being explored.
Ferguson Foundation
Ms. Sommer said that the Ferguson Library Foundation Board of Trustees will meet
on September 17, 2020 to elect officers for the upcoming year and to review the
investment portfolio.
COVID-Disruptions
Ms. Knapp said that since returned books have to be quarantined for three days
before they can be processed, it is virtually impossible to assess fines accurately. A
motion, made by Mr. Cassone and seconded by Mr. Granata, to waive the collection
of fines until the quarantine period is over was unanimously approved.
Ms. Knapp added that two alternative paths were being explored: 1) open more
hours as cost-stabilize; and 2) have staffing plans in place to provide services in the
event of another Covid-spike and related shutdown.
�Ferguson Library Board Minutes
4
September 15, 2020
Tenant Lease
Ms. Knapp said that a lease amendment will be prepared to recognize that the
coffee shop tenant is unable to pay its full rent during this period.
Trustee Nominations
As recommended by the Nominating Committee, Mr. Williams moved and Mr.
Cassone seconded, the election of Ms. Vidan to a term on the Board of Trustees for
2020 to 2025. The motion was unanimously approved. Mr. Williams reported that
Ms. Bromley was appointed by the Mayor to the Board of Trustees for the 20202025 term.
Officer Nominations
Mr. Williams said that the Nominating Committee made the following
recommendation for officers for 2020-2021:
Chair
Vice Chair
Treasurer
Secretary
Anderson R. Livingston
Stephanie O’Shea
Sopong Kim
Robert J. Granata
A motion, made by Mr. Frederick and seconded by Mr. Hyman, to accept the
Nominating Committee’s recommendation for officers for 2020-2021 was
unanimously approved.
Bank Resolution
The following motion made by Mr. Livingston and seconded by Mr. Cassone was
passed with Mr. Granata abstaining:
Resolved:
That the officers of the Board of Trustees, as well as the President of the
Library, be authorized for, and on behalf of, this corporation to transact
any and all business with the following banks:
First County Bank
Bankwell
and that
•
the Director of Administrative Services be eligible to authorize
disbursements (checks, ACHs, wire, etc.) from the Library’s operating
and grant accounts;
�Ferguson Library Board Minutes
•
•
•
5
September 15, 2020
operations and grant checks and ach/wire disbursements in excess of
$5,000 will require signatures of both the President of the Library and
the Director of Administrative Services;
the Business Office Supervisor be eligible to authorize disbursements
(checks, ACHS, wire, etc.) from the Library’s operating and grant
accounts up to $1,000;
the Business Office Supervisor or Assistant Accounting Manager be
authorized to initiate interaccount transfers and ach disbursement for
payroll and related deductions and taxes, subject to the approval of
either the President or Director of Administrative Services.
Trustee Resolution
The following resolution made by Mr. Williams and seconded by Mr. Frederick, was
unanimously approved:
WHEREAS, Thomas M. Cassone, Esq. has served as a member of the
Board for five years, 2015 – 2020; and
WHEREAS, Thomas M. Cassone, Esq. has served as Board Chair for one
year, Vice Chair for one year; and Treasurer for one year; and
WHEREAS, Thomas M. Cassone, Esq. has served as Chair of the
Bylaws; Nominating; Pension; and Personnel Committees, and as a
member of the Development Committee; as well as Board Liaison to the
Ferguson Library Foundation and the Friends of Ferguson Library Board
of Directors;
THEREFORE, BE IT RESOLVED, that the Board of Trustees of The
Ferguson Library hereby extends its sincerest appreciation to Thomas M.
Cassone, Esq. for his distinguished service of over twenty years.
LSTA Grant Resolution
The following resolution moved by Mr. Cassone and seconded by Mr. Granata was
unanimously approved:
RESOLVED that Alice S. Knapp, the President of The Ferguson Library, is
empowered to execute and deliver in the name and on behalf of this
organization a certain contract with the Connecticut State Library, State of
Connecticut, for an LSTA Financial Literacy Grant with the program name
“Entrepreneur in Residence”.
Ms. Knapp said that this grant will be used for the Entrepreneur in Residence
program.
�Ferguson Library Board Minutes
6
September 15, 2020
South End Branch 50th Anniversary
Mr. Williams and Ms. Knapp invited everyone to attend the Zoom celebration of the
South End Branch’s 50th Anniversary Celebration on Saturday, October 3rd at 11:30
AM.
Executive Session
A motion was made by Mr. Cassone and seconded by Ms. O’Shea to enter into
Executive Session to discuss personnel matters. All Citizen Advisers and guests left
the meeting at that time.
A motion as made by Mr. Granata and seconded by Mr. Livingston to conclude the
Executive Session. No action was taken in Executive Session.
There being no further business, the meeting was adjourned.
Robert J. Granata
Secretary
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
Event
A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Participants
Names of individuals or groups participating in the event
<strong>Board Members:</strong> D. Williams (Chair); E. Bromley; T. Cassone; S. Frederick; R. Granata; M. Hyman; S. Kim; A. Livingston; P. O’Brien Morrow; S. O’Shea<br /><br /><strong>Citizen Advisers:</strong> S. Duarte; C. Ernst; E. Larson; D. Kooris; T. Lucero; R. Mercede; S. Perry; M. Sommer; S. Vidan<br /><br /><strong>Staff:</strong> A. Knapp; N. Bochicchio; J. Fulcher Anderson; L. Avellar; C. Harper; C. Hubbard; E. Joseph; S. LaPerla; E. McKay<br /><br /><strong>Guest:</strong> Victor Faugno
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - September 15, 2020
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on September 15, 2020. The meeting was held online using the Zoom online meeting software.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2020-09-15
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees.039
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
-
https://www.fergusonlibraryarchive.org/files/original/64e7d510a6bf8584af24697697b5292a.pdf
29473385b9e394de97b7afe1be901d4b
PDF Text
Text
THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
June 16, 2020
Approval of Minutes
April 28, 2020
Treasurer's Report
Financial Activity through May 31, 2020
FY 2020 Year-End Forecast
Management Letter Accompanying 6/30/19 Financials
President's Report
April, 2020
May, 2020
Committee Reports
Executive
Building
Pension
Personnel
Ferguson Library Foundation
Friends of Ferguson Library
Old Business
2020-2021Capital Budget Update
2020-2021 Operating Budget Update
COVID-19 Disruptions
Payroll Protection Program Loan
Tenant Lease
Other
New Business
Library’s Re-Opening Plans
Virtual Fundraiser Report
Other
Executive Session
Date of Next Meeting:
Annual Meeting, September 15, 2020 (Tuesday) 4:30 p.m.
�
https://www.fergusonlibraryarchive.org/files/original/ce814826fae0fd55fd895d7f1bd4189c.pdf
997580da1fbd6cb4d12deb2728f737b2
PDF Text
Text
THE FERGUSON LIBRARY
MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
June 16, 2020
Present:
Board Members: E. Bromley; T. Cassone; S. Frederick; R. Granata; M. Hyman;
S. Kim; A. Livingston; P. Morrow; S. O’Shea
Citizen Advisers: C. Ernst; E. Larson; T. Lucero; R. Mercede; S. Perry;
M. Sommer; S. Vidan
Staff: A. Knapp; N. Bochicchio; L. Avellar; C. Harper; C. Hubbard; E. Joseph;
S. LaPerla
The meeting was called to order and was held via zoom.
Minutes
A motion to approve the minutes of the meeting of April 28, 2020 was made by
Ms. Morrow, seconded by Mr. Granata and approved.
Treasurer’s Report
Ms. O’Shea presented the report on financial operations through May 31, 2020. The
Management Letter from the auditors, issued in conjunction with the June 30, 2019
financial statements, was distributed and discussed. Management’s response will
be provided at the next Board meeting. A forecast of June 30, 2020 results was also
provided.
President’s Report
Ms. Knapp said that since May we have been mailing out reserved material to
customers. We have also seen a dramatic growth in e-materials circulation. All
programs have been virtual and reference services are provided by virtual chat. She
also distributed a “Start-up Plan” and changes made to the physical space for
reopening.
Executive Committee
The Executive Committee met via zoom on June 16, 2020 and reviewed the matters
on the Board of Trustees agenda. Draft minutes of this meeting were distributed
through email prior to the board meeting.
�Ferguson Library Board Minutes
2
June 16, 2020
Pension Committee
Mr. Granata said that the Pension Committee met on June 10, 2020 and reviewed
the plan’s investment portfolio, and discussed one asset that is being watched
carefully. They also reviewed the 7/1/19 Valuation Report with the actuary.
Personnel Committee
Mr. Frederick said the Committee met on June 4, 2020 and reviewed the return to
work and remote workforce plans. A resolution to adopt COVID-19 plan was moved,
seconded and approved. They also discussed the need to meet with the union to
discuss modifications to the existing contract in light of both reduced funding and
additional COVID-19 related expenses in FY2021.
Ferguson Foundation
Ms. Sommer reported that the Ferguson Library Foundation Board of Trustees will
hold its Annual Meeting on September 17, 2020.
Friends of Ferguson
Ms. Ernst said that the bookshops will reopen when the library reopens. She said
the volume of donations has been enormous, but dealers are coming in to purchase
some of the inventory during shutdown. The Friends applied for and received a
$15,000 PPP Loan so that staff could continue to be paid.
Capital Budget
Ms. Knapp said that the city has approved additional funding for the Main Library
Renovation ($150,000) and Bennett Branch Modernization ($75,000) projects.
There has been no word if additional bonding will be provided for existing library
projects in FY2021.
Operating Budget
Ms. Knapp presented the proposed operating budget for 2020-2021, based on city
funds of $8,630,000. A motion was made by Mr. Granata, and seconded by Mr.
Cassone, to adopt the budget passed unanimously.
Virtual Fundraiser
Ms. Avellar reported that the library’s first virtual fundraiser was held on May 29,
2020 and had 100 participants. It raised $11,000 in the silent auction.
�Ferguson Library Board Minutes
3
June 16, 2020
Other
Ms. Knapp reported that the library is participating in the “Stamford Stands Against
Racism” initiative.
https://docs.google.com/forms/d/e/1FAIpQLSdnSD8xu1vzG9MNCRLoB91A4ZFpF4
W-60y5veztpmlMgSPjZQ/viewform
Executive Session
A motion was made, seconded and approved, to enter into Executive Session for the
purpose of discussing personnel matters. At that time, all guests left the meeting. In
Executive Session, a motion was made, seconded and approved, to open session.
No action was taken in Executive Session.
There being no further business, the meeting was adjourned.
Robert J. Granata
Secretary
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
Event
A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Participants
Names of individuals or groups participating in the event
<strong>Board Members:</strong> E. Bromley; T. Cassone; S. Frederick; R. Granata; M. Hyman; S. Kim; A. Livingston; P. Morrow; S. O’Shea<br /><br /><strong>Citizen Advisers:</strong> C. Ernst; E. Larson; T. Lucero; R. Mercede; S. Perry; M. Sommer; S. Vidan<br /><br /><strong>Staff:</strong> A. Knapp; N. Bochicchio; L. Avellar; C. Harper; C. Hubbard; E. Joseph; S. LaPerla
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - June 16, 2020
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on June 16, 2020. The meeting was held online using the Zoom online meeting software.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2020-06-16
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees.038
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
-
https://www.fergusonlibraryarchive.org/files/original/2b42ae9e39852261ea40a551cdea344a.pdf
1864d9a2f76c225805132b4ad1f9c9fc
PDF Text
Text
THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
April 28, 2020
Approval of Minutes
February 18, 2020
Treasurer's Report
Financial Activity through March 31, 2020
FY 2020 Year-End Forecast
President's Report
February, 2020
March, 2020
Committee Reports
Executive
Pension
Building
Friends of Ferguson Library
Old Business
2020-2021Capital Budget Update
2020-2021 Operating Budget Update
Tenant Lease
Other
New Business
COVID-19 Disruptions
Payroll Protection Program Loan
Winfield Street Coffee Shop Lease
Other
Executive Session
Date of Next Meeting:
June 16, 2020 (Tuesday) 4:30 p.m.
�
https://www.fergusonlibraryarchive.org/files/original/902ace1a3fcb492215f256f7c583d2ba.pdf
8d9ac94ca14c2e04554b8ae85dcde43e
PDF Text
Text
THE FERGUSON LIBRARY
MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
April 28, 2020
Present:
Board Members: D. Williams, Chair; T. Cassone; S. Frederick; R. Granata;
M. Hyman; S. Kim; A. Livingston; P. Morrow; S. O’Shea
Citizen Advisers: E. Abate; S, Conley; S. Duarte; C. Ernst; D. Kooris; E. Larson;
T. Lucero; R. Mercede; S. Perry; M. Sommer; S. Vidan
Staff: A. Knapp; N. Bochicchio; L. Avellar; C. Hubbard; E. Joseph; S. LaPerla
Mr. Williams called the meeting to order. This meeting was held via zoom.
Minutes
A motion to approve the minutes of the meeting of February 18, 2020 was made by
Mr. Granata, seconded by Mr. Cassone, and approved.
Treasurer’s Report
Ms. O’Shea presented the results of financial operations through March 31, 2020,
noting variances in several revenue and expense categories. Mr. Bochicchio
discussed the year-end forecast of financial results.
President’s Report
Ms. Knapp reviewed the strategic plan and discussed the preparation of a new
collection development policy. She also commented on activities since the library
shutdown on March 13th due to the pandemic. Ms. Avellar then commented on plans
to conduct an online auction of A Novel Affair items in conjunction with a comedy
night virtual fundraiser.
Executive Committee
Mr. Williams said that the Executive Committee met via zoom on April 28, 2020 and
reviewed the matters on the Board of Trustees agenda. Draft minutes of this meeting
were distributed through email prior to the board meeting.
Building Committee
Ms. Knapp said that the Waterproofing Project of the Main Library’s exterior is
underway. The contractor, G.L. Capasso, has been on the job every day, weather
permitting, and started working on the west elevation (Burlington alley).
�Ferguson Library Board Minutes
2
April 28, 2020
Pension Committee
Mr. Granata said that the Pension Committee met on March 20th, April 9th and April
27th to review the portfolio’s performance in the volatile market.
Friends of Ferguson
Ms. Ernst said that the bookshop manager is working at the library while it is closed,
refreshing the store inventories and displays. No volunteers are working. The
Friends continue to pay their two employees and have applied for a PPP loan.
Capital Budget
Although some funding was provided in the Mayor’s capital budget for 2020-2021,
Ms. Knapp said it is unlikely the projects will be approved by the fiscal boards.
Operating Budget
Ms. Knapp said the Board of Finance is undergoing a very systematic review of
expected revenues for 2020-2021, concerned that the tax collection rate will be
substantially lower than usual. Ms. Knapp said she expects a substantial reduction
from the Mayor’s proposed library funding, maybe to a level below 2019-2020.
Other
Ms. Knapp said that the coffee shop lessee has requested a rent reduction for April,
May and June. With the approval of the Executive Committee, he was given free
rent in April and he will be allowed to deter payment of the May and June rent until
2021.
Ms. Knapp said that libraries have received very little guidance from American
Library Association and the Connecticut State Library on how libraries should
respond to the COVID-19 shutdown. We have, however, begun to develop virtual
references services and programs, and we are processing book returns using
approved “quarantine” techniques for these items.
The library was approved for a $1.15 million PPP loan through First County Bank.
The loan will be largely used for payroll costs. Part-timers who were laid off on
March 16th began receiving a paycheck from the PPP proceeds based on their
average weekly hours worked during the 8-weeks prior to the shutdown. Full-timers
have been paid through the shutdown period and the PPP proceeds will offset this
costs.
There being no further business, the meeting was adjourned.
Robert J. Granata
Secretary
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
Event
A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Participants
Names of individuals or groups participating in the event
<strong>Board Members:</strong> D. Williams, Chair; T. Cassone; S. Frederick; R. Granata; M. Hyman; S. Kim; A. Livingston; P. Morrow; S. O’Shea<br /><br /><strong>Citizen Advisers:</strong> E. Abate; S, Conley; S. Duarte; C. Ernst; D. Kooris; E. Larson; T. Lucero; R. Mercede; S. Perry; M. Sommer; S. Vidan<br /><br /><strong>Staff:</strong> A. Knapp; N. Bochicchio; L. Avellar; C. Hubbard; E. Joseph; S. LaPerla
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - April 28, 2020
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on April 28, 2020. The meeting was held online using the Zoom online meeting software.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2020-04-28
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees.037
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
-
https://www.fergusonlibraryarchive.org/files/original/a6447014e7f72eebdf5607c1f4ac827b.pdf
64cc72d977564c09091ff3ccbf1563aa
PDF Text
Text
THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
February 18, 2020
Approval of Minutes
December 3, 2019
Treasurer's Report
2018–2019 Audit Report
Financial Activity through January 31, 2020
President's Report
December, 2019
January, 2020
Committee Reports
Executive
Building
Development
Nominating
Pension
Ferguson Library Foundation
Friends of Ferguson Library
Old Business
2020-2021Capital Budget Update
2020-2021 Operating Budget
Other
New Business
Tenant Lease
Other
Executive Session
Date of Next Meeting:
April 28, 2020 (Tuesday) 4:30 p.m.
�
https://www.fergusonlibraryarchive.org/files/original/01a9db3ee5684d52e0addf4e49067fce.pdf
9c6adbaecb6d16a21deaab6bbca7dbe0
PDF Text
Text
THE FERGUSON LIBRARY
MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
February 18, 2020
Present:
Board Members: D. Williams, Chair; E. Bromley; T. Cassone; S. Frederick;
R. Granata; M. Hyman; A. Livingston; P. Morrow; S. O’Shea
Citizen Advisers: S. Duarte; D. Kooris; E. Larson; T. Lucero; R. Mercede
Staff: A. Knapp; N. Bochicchio; L. Avellar; C. Hubbard; S. LaPerla; R. Ferrer
Guest: D. Reda of Van Brunt, DuBiago & Company
Mr. Williams called the meeting to order.
Minutes
A motion by Ms. Bromely, seconded by Mr. Cassone, to approve the minutes of
December 3, 2019, was approved.
Treasurer’s Report
Mr. Reda presented the auditor’s report for the year ended June 30, 2019, reviewing
the financial statements and accompanying notes. A motion by Mr. Cassone,
seconded by Mr. Granata, to accept the report was approved. Ms. O’Shea then
presented the report on financial operations through January 31, 2020.
President’s Report
Ms. Knapp commented on some extraordinary operating expenses incurred this year
for plumbing and HVAC expenses. She also reviewed changes in circulation
statistics. She then provided background of the staff Equity Diversity & Inclusion
Council (EDI) and introduced Rebecca Ferrer, a Youth Services Librarian, who
discussed the Council’s mission, goals and recent activities. Ms. LaPerla then
presented the Strategic Planning Dashboard through December 31, 2019
Executive Committee
Mr. Williams said that the Executive Committee met on February 18, 2020 and
reviewed the matters on the Board of Trustees agenda. Draft minutes of this
meeting were distributed.
The Committee also discussed the recent pledge of $100,000 by Ann Sexton,
longtime Friends of Ferguson Board Member and President of that Board for two
terms, which will result in the boardroom being renamed in her honor.
�Ferguson Library Board Minutes
2
February 18, 2020
Building Committee
Ms. Knapp said that G.L. Capasso was the low qualified bidder on the Main Library
Waterproofing Project and their base bid was within budget. Further bonding of
approved capital project funds will be necessary to accept the alternatives. A
construction contract is being prepared and work will commence as soon as weather
permits.
Nominating Committee
Based on the recommendation of the Nominating Committee, a motion was made by
Mr. Hyman, seconded by Mr. Cassone, to appoint Polly Morrow to the Board of
Trustees was approved. Mr. David Kooris will be appointed as a Citizen Adviser.
Pension Committee
Mr. Granata reported on the joint meeting of the Executive & Pension Committees of
January 21, 2020. The investment advisors from Wells Fargo reviewed the
portfolio’s performance, and Attorney Zeid presented the agreements with ICMA-RC
to establish the 401a and 403b plans. The committee adopted the agreements as
presented.
Ferguson Library Foundation
Ms. Knapp said that the Ferguson Library Foundation met on January 16, 2020 and
reviewed the investment portfolio with the investment advisor.
Friends of Ferguson
Ms. Knapp spoke of the Friends Mini Golf event at the Bennett Branch which
resulted in net proceeds of $10,000.
Operating Budget
Ms. Knapp said that the proposed 2020-2021 Operating Budget has been sent to the
Mayor. His recommended budget will be released in early March.
Other
Ms. Knapp said that the Winfield Coffee owner has requested permission to have a
liquor license. Following a discussion, a motion was made by Ms. O’Shea,
seconded by Mr. Cassone, to authorize Ms. Knapp to negotiate the terms of a lease
modification for this purpose, was approved.
There being no further business, the meeting was adjourned.
Robert J. Granata
Secretary
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
Event
A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Participants
Names of individuals or groups participating in the event
<strong>Board Members:</strong> D. Williams, Chair; E. Bromley; T. Cassone; S. Frederick; R. Granata; M. Hyman; A. Livingston; P. Morrow; S. O’Shea<br /><br /><strong>Citizen Advisers:</strong> S. Duarte; D. Kooris; E. Larson; T. Lucero; R. Mercede<br /><br /><strong>Staff:</strong> A. Knapp; N. Bochicchio; L. Avellar; C. Hubbard; S. LaPerla; R. Ferrer<br /><br />Guest: D. Reda of Van Brunt, DuBiago & Company
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - February 18, 2020
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on September 23, 2020. The meeting was held at the DiMattia Building Main Library in Stamford, Connecticut.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2020-02-18
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees.036
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
-
https://www.fergusonlibraryarchive.org/files/original/372337ff951d5d4c3acb8ee4e7829c28.pdf
de5983fe33d601e05d29408fb300c660
PDF Text
Text
THE FERGUSON LIBRARY
Board of Trustees Meeting
AGENDA
December 3, 2019
Approval of Minutes
October 15, 2019
Treasurer's Report
Financial Activity through October 31, 2019
President's Report
October, 2019
November, 2019
Committee Reports
Executive
Development
Pension
Personnel
Ferguson Library Foundation
Friends of Ferguson Library
Old Business
2020-2021 Capital Budget
Other
New Business
2020-2021 Operating Budget
Other
Executive Session
Date of Next Meeting:
February 18, 2020 (Tuesday) 4:30 p.m.
�
https://www.fergusonlibraryarchive.org/files/original/14678e75d11b01f37df6097f2ef79acd.pdf
7d209945268a6e32f288758758e0c58a
PDF Text
Text
THE FERGUSON LIBRARY
MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES
December 3, 2019
Present:
Board Members: D. Williams, Chair: T. Cassone; S. Frederick; R. Granata;
A. Livingston; S. O’Shea
Citizen Advisers: S. Duarte; C. Ernst; R. Mercede; P. O’Brien Morrow;
R. Sherman; S. Vidan
Staff: A. Knapp; L. Avellar; N. Bochicchio; C. Harper; C. Hubbard; E. Joseph;
S. LaPerla; F. Skornia;
Mr. Williams called the meeting to order.
Minutes
A motion to approve the minutes of October 15, 2019 was made by Mr.
Cassone, seconded by Mr. Granata, and approved.
Treasurer’s Report
Ms. O’Shea presented the Treasurer’s Report and reviewed the results of financial
operations through October 31, 2019.
President’s Report
The President’s Report included Ms. Knapp’s remarks regarding a “fine forgiveness”
period during the Summer Reading Club registration and again for a week in
October. She said the library will also begin the automatic renewal of circulating
materials in January. Ms. Avellar presented a video which will be used in our
fundraising activities, and Ms. Joseph and Mr. Skornia discussed the library’s digital
archive project.
Executive Committee
Mr. Williams said that the Executive Committee met on December 3, 2019 and
reviewed the matters on the Board of Trustees agenda. Draft minutes of this
meeting were distributed.
Development Committee
Ms. Avellar reported that the Community Appeal launched in November and has
raised $40,000 to date. A Novel Affair has received $50,000 in sponsorships so far.
�Ferguson Library Board Minutes
2
December 3, 2019
Pension Committee
Mr. Granata reported that the Pension Committee met on October 22, 2019. They
reviewed the pension portfolio with the Wells Fargo investment advisor, discussed
the library’s contribution to the plan, and approved the investment selection for the
401a and 403b plans as recommended by Hooker & Holcombe.
Personnel Committee
Mr. Frederick said that the Personnel Committee met on November 19, 2019 and
reviewed the library president’s accomplishments for fiscal year 2019 and goals for
fiscal year 2020.
Foundation Board
Ms. Knapp distributed a summary of the recent meetings and actions of the
Ferguson Foundation Board of Trustees.
Friends of Ferguson
Friends of Ferguson Board President Cathy Ernst reported on the October Pub
Crawl and the recent book sale at Long Ridge School. She also commented on the
membership drive and the upcoming Mini Golf and Literary Competition events.
Capital Budget
Ms. Knapp said the library made its presentation to the Planning Board on October
8, 2019. She said she is not confident the library will receive any new capital funding
in fiscal year 2021.
Operating Budget
Ms. Knapp presented the recommended 2020-2021 Operating Budget. It calls for
$8,970,000 in funding from the City, a 3.9% increase over the current year. A motion
to adopt the budget for submission to the city was made by Mr. Cassone, seconded
by Mr. Granata and approved.
There being no further business, the meeting was adjourned.
Robert J. Granata
Secretary
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meetings
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Archived collection of agendas and minutes for the Ferguson Library Board of Trustees
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century
Event
A non-persistent, time-based occurrence. Metadata for an event provides descriptive information that is the basis for discovery of the purpose, location, duration, and responsible agents associated with an event. Examples include an exhibition, webcast, conference, workshop, open day, performance, battle, trial, wedding, tea party, conflagration.
Event Type
Board of Trustees Meeting
Participants
Names of individuals or groups participating in the event
<strong>Board Members:</strong> D. Williams, Chair: T. Cassone; S. Frederick; R. Granata; A. Livingston; S. O’Shea<br /><br /><strong>Citizen Advisers:</strong> S. Duarte; C. Ernst; R. Mercede; P. O’Brien Morrow; R. Sherman; S. Vidan<br /><br /><strong>Staff:</strong> A. Knapp; L. Avellar; N. Bochicchio; C. Harper; C. Hubbard; E. Joseph; S. LaPerla; F. Skornia;
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Ferguson Library Board of Trustees Meeting - December 3, 2019
Subject
The topic of the resource
Ferguson Library
Stamford (Conn.)
Library trustees
Description
An account of the resource
Meeting of the Ferguson Library Board of Trustees on December 3, 2019. The meeting was held at the DiMattia Building Main Library in Stamford, Connecticut.
Creator
An entity primarily responsible for making the resource
Ferguson Library Board of Trustees
Publisher
An entity responsible for making the resource available
The Ferguson Library
Date
A point or period of time associated with an event in the lifecycle of the resource
2019-12-03
Rights
Information about rights held in and over the resource
The Ferguson Library has determined, to the best of its ability based on available information, that this material is unlikely to be protected by copyright interests and is in the public domain. Copyright status is, however, often difficult to determine with certainty, so restrictions may still exist. You are solely responsible for obtaining whatever permission may be needed to use this material.
Language
A language of the resource
English
Type
The nature or genre of the resource
Event
Identifier
An unambiguous reference to the resource within a given context
FL.BoardTrustees.035
Coverage
The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant
Stamford (Conn.)
21st century